ECAT Board Meeting

ECAT Board Meeting

June 25, 2008 6:00 pm

Present: Dohan Allen, Rebecca Rideout, Bob Schwobe, Glyffy Ennis-Yentsch, Greg Franceschi, Brian Oelberg


1.

Budget


-Bob will look into the amount taken each pay cycle for unemployment insurance and for ECAT’s half of taxes. This amount needs to be plugged into the projected budget for the next meeting.

-We need to check into the benefits being taken out of the account pre-taxed

-There was $90,000 saved up from the last two years of spending low amounts of money while at WBMS. The city has given all of the operating budget $, the capital budget $, and $20,000, but they still have $70,000 that they have not delivered. Becca has sent an email to the treasurer asking for a written letter of all expenses and the amounts and delivery dates of all payments projected. She had not heard back as of this meeting and offered to call and ask about the $70,000.

**As of 6/28 Becca has asked Bob to do this (or Glyffy, but was unable to get in touch with her), because she did not have time to do this this week and is going away for a week.**

-According to the contract with Charter the city gets the full 3% April 1 of each year and will deliver this amount minus 10% to ECAT within 45 days each year.

-ECAT will run on fiscal June – July year for this reason

-Bob brought up investing n a CD or money market, this will be brought up at next Ex. Session

-We have the Fed. ID number for exempt status for 501c3, but not the official title quite yet.


2. Property Discussion


-Franklin St. property still seems viable, it is on Iloop, has studio space and area to pull camera back into, may be able to construct out to enlarge studio space, office area upstairs (or apartment to rent for income), decent access to downtown area, garage for van, and electrical system has already been re-done for higher wattage power. Greg and Board will meet in coming week to look at property together.


3. Van


- Needs repairs, registration, and insurance. Dohan moved to release funds to get these things done, Becca seconded it. This will also give Greg and Brian work to do this summer outside of WBMS, which is only open until 3:00 pm during the summer. They will construct a removable studio on wheels for it.

-Greg will get bill of sale and title to Bob, who will take care of these things.

-Greg will check into parking options and security issues

-there will be a log kept of where the van goes, purpose, mileage, etc


4. Phone / Internet

Because the station is now paying for its own internet and phone line with Charter, the phone number has changed to : 413-203-1360.


5. Rent

-WBMS rent has now been raised to $300 / month


6. Computer updates / purchase requests


-The computer construction project that $ was requested for in early spring has now been completed and will be delivered and set up on Friday.

-Greg submitted a request for a new office computer, because his is over 10 years old. The board requested a documents that lists all equipment and states, and an estimate of what equipment may be needed in the coming year / 5 years / 10 years. The vote for this new computer will be held off until this is received, possibly voted on in next Ex. Session

-Since all media is being transferred to digital drives and backed up on DVDs, DVD boxes were requested. 1000 jewel cases for $217. Becca motioned, Dohan seconded the motion.


7. Station Insurance / Health Insurance

-Station insurance has been purchased and proof sent to City – when bill comes in Greg will pass this on to Bob

-Glyffy presented several health insurance rates. For family quotes, BCBS had a range of $991-1447, Fallon had $598-1158. Greg wants the finances to be the decider on a plan, not his preference of doctors.


Next General Meeting: Tuesday July 29 2008, 6:00 pm, Senior Center


Next Executive Session: Tuesday July 8 2008 5:45 pm Senior Center