EasthamptonCommunity Access Television

General Board Meeting September 24, 2008 6:00 pm

All present

1) Minutes from 8/25 approved

2) Treasurer’s report will be given with new budget, andbudget will be reviewed at next Ex. Session meeting

3) Pay raise retroactive payments – Greg was given amount /hour increase, will send this to Paychex with hours worked since 1/1/08

4) Ex. Director’s Report

-Fall Festival Review:

-big signfor next year – Bob will check into pricing for this

-Tshirts/hats/stickersfor volunteers for this and all shoots – Becca will check into pricing for this

-location– van will be set up next year so we won’t have to worry about monitors beingin the sun

-Dohan will give prizes toGreg for distribution to raffle winners (make sure to get all of their contactinfo before we give them their prizes!)

-to note: the words “Channel5” meant more that “ECAT”

-underwriting fliers weregiven to all booths

-next year we can make apromo to play beforehand, perhaps for barter with Chamber for booth

-Web designer has volunteered services to helpredesign. She’ll meet with Greg, Brianand Shawn Sheehan soon to discuss ideas, text, etc.

-Criteria for Van Shoots: organization must submit aproposal for shoot series, along with ideas of resources for crew.

-Booster Club should becontacted for parent interest. We couldoffer a short camera and tripod workshop and then they could just shoot whenthey come to watch their kids’ games

-Media Merit Badge forboy/girl scouts is an idea for dedicated crew

-Greg is in contac tiwth EHSmedia teacher to try and get credit for kids who are on crews

Idea:

Mini-docs on football and basketball teams. A great way to cover the football seasonsince it is almost done – play before last big game, or play it postseason.. Put online and it would get alot of popularity.

5) Marketing Ideas:

-Put winners for raffle from Fall Festival on our website,program guide, and community calendar. Dohan will do ad in Advocate

-Dohan will work with Greg on van underwriting. Need to come up with a target list ofcompanies to approach

-Summitshould do article on ECAT’s new developments and need for communityinvolvement. Should follow up from ourpresence at Festival and be about our new non-profit status and board, van, howcomm.. access works and how to get involved / get van to be involved in yourcommunity event.

-send press releases about locally produced shows to summitwith play times, our website, blurb about producer and show. Also put this on Com. Calendar, and maybewebsite too.

6) Equipment for Monitoring Channel 5 Remotely

Our equipment does have this capability and Brian willfollow up on getting this going

7) Vision Statement

Everyone will bring thoughts for their ideas on the VisionStatement with timeline ideas to next meeting

8) Filming “Vote No” campaign forum.

To be politically neutral we cannot send ECAT staff to filmthis event. But the Vote No Campaign iswelcome to film it and ask us to air the tape, which we are required todo. Glyffy said they might be able toorganize a debate on the issue with both sides present. This way, ECAT could film it and it would beequal. She’ll give this info to them.

9) Southampton Cable Access

-Greg sent them a quote for $100 / mtng and $120 if meetingis put online. This pricing is based onthe hope of getting the student employee trained to do these

-The woman from Southamptonhas gotten $3000 for meeting coverage and will discuss with the Town Councilmembers

10) Credit Card issue – Bob found that the company cannothave one yet, so he is going to check into getting a secured (paid in advance)card for station equipment purchases

11) Real Estate

-The Maple St.property looks like a great option. Theproblem is that the time to fix it up would not be free, it would be Greg andBrian’s hourly rates, and this time wouldn’t be going into station operations,it would be going into the building. (Also, it would hopefully be able to be sold at a higher price afterrenovations, but we hope not to sell it anytime soon…)

-Eastworks rental: an undeveloped area of Eastworks is freewith own entrance. Could be built out toour specifications. Negotiations withWill Bundy should ask for long term, low rent agreement.

-the van mobile studio changes Greg’s way of looking atthings – perhaps we don’t need as big of a studio, or one at all, if we havevan

-Greg will hear back from Charter about cost to get nodefor broadcast moved to Eastworks from Iloop

12) Job Descriptions

-The two position titles are: Ex. Director and OperationsManager

-Greg expressed discomfort at heading up fundraisingefforts. BOD will also be involved, buthe needs to do some of the work of fundraising. He requested training in this.

- What % of his job would be fundraising?

-Greg is still interested in having production in part ofhis job description, also wants to keep program guide responsibilities andworking with community productions.

-add annual report and membership meeting duties to jobdescription for ED

-Greg should give Becca all thoughts on changes / worriesabout his job description before Oct. 8 (next Ex Session mtng).

13) Further BOD members

-one spot from School Committee and one spot for member atlarge available

-Gliffy will send our press release for another at-largemember

-procedure for getting on board is to write a letter ofinterest to Gliffy

14) Employee Training Opportunities

-Greg will research further training for fundraisingskills, Brian needs further training for the networking responsibilities he’staken on. They will look intoopportunities for this and submit to BOD

Next Meeting:

October 22 6:00 pm WBMS

Vision Statement brainstorming

Follow Up:

-more BOD members

-van progress

-article in Summitprogress

-remote monitoring for programming update

-follow up on tshirt and banner pricing

-prepping for bball season / football doc

-edit suites purchasing

-head end pricing at Eastworks