Easthampton Community Access Television
Board Meeting October 22, 2008
All present: Rebecca, Gliffy, Bob, Dohan, Greg, Brian
1. Notes from 9/24 meeting accepted, Dohan moved, Gliffy seconded
2. Ex Director Report:
-Website:
-Greg and Brian met with Jo Landers, a local web designer who has offered her services. They will get a domain name before the next meeting. Ideas were: ecattv.org, ecatv.org, eastahmptontv.org, ecat.tc, easthampton.tv,
-ideas for new website features: easy to change layout for employees to add and change info on site, form for people to submit Community Calendar listings, all forms available online, cycle of production stills, program guide on main page – that days’ programming, plus link to rest of week
-Van:
-a schematic design will be submitted to the BOD giving specifics of floor paln, what equipment will go where, what type of structures need building and materials needed, electricals needed, hours needed with financial estimate for all of this. Greg will email this out to BOD on week of Nov 3rd for review and votes to move forward by BOD.
-Southampton:
-employees are building portable unit for filming there
-cable co. is doing site survey – if lines are in correct places and functioning, could start filming meetings within a few weeks
-Eastworks Space:
-$1700 to hook up Iloop to that space
-may be difficult to sound proof and build out studio within the larger space
-Equipment Needs:
-there is a need for several of the same model camera for workshops and lending out. The studio PD-170s are not allowed to go out of studio because they are very high quality.
-BOD will get email sent to them with a breakdown of costs of cameras, and a plan of action for workshops: how many will you offer, how many spots available, how much staff time will this take, what will the benefits be. Then board can take action and vote to purchase cameras before basketball season starts
3. Treasurer’s Report
-we need to add newly purchased equipment from last year to insurance list – Bob and Brian can meet and exchange info. on this
-Credit card issue: bank provides an account with a debit card, “purchasing account”. Becca motioned for this, Dohan seconded, to allow employees to make small purchases via internet. Voted to put $5,000 to begin with.
4. Other Business:
-logo search: Becca found several people who would like to design the logo. A brainstorming session will be held at next meeting, and then this info will be shared with one or more designers. A few examples fro possible candidate will also be shared at next month’s meeting. Ideas: media lab in future, hands on media?
-Bob showed Puffer’s banner samples for ECAT
-monitoring station remotely: Brian got this working, and then it stopped working. He’ll try again.
-Marketing:
-our email list is about 130 addresses. Our snail mail list is non-existent. Dohan suggested buying a list from Chamber, or from his connections through Summit / Gazette.
-we could do inserts in Charter mailings to tell everyone our story, have a brief newsletter type publication
-if we could find a business to sponsor an insert in Summit, that would be a good way to give info
-window at Chamber, ad in directory, do an insert
-Bob will get bulk mail account set up
-Glyffy would like to have a series in which exercise is taught to seniors from different communities. Greg suggested a workshop to teach seniors and the exercise teachers a consistent way of filming the classes, so the footage is useable and consistent throughout the series.
-Community Shoots: Basketball Season
-Greg has meeting wit athletic director. We want them to find volunteers that want to make it happen, possible fundraise for it
-we have to make them understand that we are a NEW organization and need to fund and operate on our own – we’d love to do this but need their help, too!
-Media teacher is offering credit to students to be involved. We should provide them with certificate and letter that can go in their college portfolios for community service.
-after garnering support and communication with booster club, athletic parents, teachers, students and parents, we should approach mayor and propose using the 10% educational programming funds toward this, with pressure from educational / sports community
-need to present a clear outline of # of games, # of employee hours, insurance costs, fuel for van, equipment costs, postproduction time, etc. to give a monetary value to our services
Important Notes:
-The BOD would like an overview of upcoming equipment purchases and a bigger picture of the direction of technological purchases, repairs, and replacements that may be needed. We can talk about this at next meeting since it seems the employees have a lot to do before the next meeting
-BOD and employees need to seek out training for how to manage budgets and fundraising for employees
-BOD is responsible for growing budget and keeping it ont rack. As a group, we need to leave the past behind and embrace the new, organized and budget-minded approach to running ECAT.
Dohan resigned from the BOD of Easthampton Community Access Television. We will miss his guidance on all matters of non-profit structuring and budgeting.
Nest meeting: November 19th 6:00 pm WBMS
Next meeting items:
Basketball Season update
Van update
Southampton update
Edit suites and new camera equipment update
Logo brainstorming (also Vision Statement discussion intertwined)
Pricing for underwriting – this needs to be done (if not before the next meeting!)
New board members
Press releases for upcoming basketball season publicity, new workshops, etc.
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